NOTICE IS HEREBY GIVEN that the 46th Annual General Meeting of the Association will be held on Sunday, 4 July 2021, at 2.30 p.m. at Dewan Tun Hussein Onn, World Trade Centre (WTC), No. 41, Jalan Tun Ismail, 50480 Kuala Lumpur.
9th May 2021
AGENDA
1. To consider and approve the Minutes of the 45th Annual General Meeting held on Saturday 21 December 2020.
2. To consider and accept the Annual Report 2020.
3. To consider and approve the Audited Annual Accounts and the Statement of Receipts and Payments of MATTA for the year ended 31st December 2020.
4. To accept the Report of the Board of Trustees of MATTA Assets Sdn Bhd and its subsidiaries.
5. To consider and approve the Annual Budget for 2022.
6. To elect members of the Executive Council for Term 2021 - 2023.
7. To appoint a firm of Chartered Accountants as the External Auditors.
8. To appoint a professional Trustee Company as the Trustee for the Association and Subsidiary Companies.
9. To consider any matters submitted by any members or the Executive Council under Clause 7, item 1.6, if any.
Please refer to the following items on Downloads section:
i. Instruction Concerning Change of Official and/or Alternate Representative
ii. Verified Official / Alternate Representative Form
iii. Instruction Concerning the Submission of Matters for Discussion
iv. Instruction Concerning Nomination for Election for the Executive Council 2021 / 2023
v. Nomination Form for the Executive Council 2021 / 2023
vi. Declaration Form For Election To The Executive Council 2021/ 2023
Issued by order of
THE EXECUTIVE COUNCIL
NIGEL WONG
Honorary Secretary General
Dated this 9 May 2021
PLEASE TAKE NOTE OF THE FOLLOWING:
1. REPRESENTATIVE FOR AGM
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Only the verified Official / Alternate Representative of the Member Company can attend the Annual General Meeting. Any change to official representation must be submitted to and reach MATTA HEADQUARTERS by 1430 hours, 4 June 2021. No other Representative will be accorded attendance and voting rights at the AGM.
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Please note that a complete Programme, Agenda, Audited Annual Accounts, Annual Budget and Annual Report will be made available to you for download not less than 14 days before the date of the Annual General Meeting.
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Members without a valid KPL license will not be allowed to attend the AGM.
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It is the responsibility of a member to ensure that the company KPL license is valid and to provide proof when requested.
2. PRE-REGISTRATION OF REPRESENTATIVE FOR MEETING
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In compliance with the Standard Operating Procedure (SOP) by the Government and to facilitate the planning and preparations for this Annual General Meeting, members (official and alternate representatives only) intending to attend the meeting are requested to pre-register online for the meeting. Details for the pre-registration will be advised at a later date. Priority will be accorded to ONE official / alternate delegate per Member only – admittance to all other observers will depend on available seating.
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Members who did not pre-register their attendance will not be allowed into the AGM hall.
3. COMPLIANCE WITH THE STANDARD OPERATING PROCEDURE (SOP)
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The Annual General Meeting will be held in accordance to the SOPs from the Government which will be STRICTLY observed.
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Members must register their attendance through MySejahtera Apps and a Temperature Screening at the venue (World Trade Centre, Kuala Lumpur). Members with temperature reading 37.5 Celcius or more will not be allowed to enter the AGM Hall.
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Members must always maintain Good Hygiene by using the hand sanitizer and to wear face mask and must practise “Physical Distancing” at all times.
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Members are advised to adhere strictly to SOPs by the Government.