NOTICE IS HEREBY GIVEN that the 44th Annual General Meeting (AGM) of the Association will be held on Saturday, 13 July 2019, at 10.00 a.m. at Dewan Tun Hussein Onn, Putra World Trade Centre (PWTC), No. 41, Jalan Tun Ismail, 50480 Kuala Lumpur.
AGENDA OF MEETING
To consider and approve the Minutes of the 43rd Annual General Meeting held on 7 July 2018.
To consider and accept the Annual Report 2018.
To consider and approve the Audited Annual Accounts and the Statement of Receipts and Payments of MATTA for the year ended 31st December 2018.
To accept the Report of the Board of Trustees of MATTA Assets Sdn Bhd and its subsidiaries.
To consider and approve the Annual Budget for 2020.
To elect members of the Executive Council for Term 2019 - 2021.
To appoint a firm of Chartered Accountants as the External Auditors.
Reference to Clause 11, item 1.4- Nomination and Appointment as External Auditors, the Executive Council 2017 / 2019 would like to nominate the following company as the external auditors for the year ending 2019.
Christopher Chooi & Co
36, Level 1, Jalan Tun Sambanthan 3
50470 Kuala Lumpur
To appoint a professional Trustee Company as the Trustee for the Association and Subsidiary Companies.
Proposed by the Executive Council Term 2017-2019
Reference to MATTA Constitution Clause 7, item 184.108.40.206; to appoint a professional Trustee company as the Trustee for the Association and Subsidiary Companies. The Executive Council 2017-2019 would like to nominate the following company as the Trustee Company.
Maybank Trustee Berhad
8th Floor, Menara Maybank
100, Jalan Tun Perak
50050 Kuala Lumpur
To consider any matters submitted by any Active member or the Executive Council under Clause 7, item 1.6, if any.
i) Proposed by the Executive Council Term 2017-2019
Proposal for RM 5 millionallocation for purchase of property for MATTA Academy Sdn Bhd and Kuala Lumpur Chapter.
At the 39th Annual General Meeting held on 21 June 2014, it was approved to allocate RM 5million to purchase property for Chapters within a period of 2 years from the date of approval i.e. 21 June 2014. The approval was given subject to MATTA’s financial position and the viability, location, and condition of the intended properties and the purchases to be carried out at the discretion of the Executive Council.
MATTA Properties Sdn Bhd had bought property for 4 Chapters, as follows:
1) Sabah : A used property at RM 600,000.00
2) Sarawak : A new property at RM 478,000.00
3) Negeri Sembilan : A new property at RM 656,000.00
4) Johor : A new property at RM,1,746,037.75. (As for Johor, HQ paid RM1,000,000.00 and the balance of RM850,800.00 by the Chapter)
At the 41st Annual General Meeting held on 14 May 2016, it was further approved another allocation of RM 5million to fund the purchase of properties for the other Chapters, based on the same conditions, and for a period of 2 years from the date of approval; 14 May 2016 and ending by AGM 2018.
Besides the above four properties, MATTA Properties Sdn Bhd had bought property for the following Chapters:
1) Selangor : A used property at RM 575,000.00
2) Melaka : A new property at RM 698,800.00
3) Pahang : A new property at RM 300,000.00
4) Terengganu : A new property at RM 575,000.00
5) Perak : A used property at RM 670,000.00
6) Kedah/Perlis : A new property at RM 877,968.00
7) Penang : A used property at RM 800,000.00
The above 11 properties, together with the MATTA HQ in Kuala Lumpur and the old property in Penang (Tanjung Tokong), with a total purchase value is at RM 10,878,693.75 just for cost of property. With cost for renovation and legal cost, the total cost is at RM 11,692,468.81. The table below shows the costs:
At the 43rd Annual General Meeting held on 7 July 2018, it was further approved another allocation of RM 4million to fund the purchase of properties for MATTA Academy Sdn Bhd in Kuala Lumpur and Kelantan Chapter, based on the same conditions, and for a period of 2 years from the date of approval; 14 May 2016 and ending by AGM 2018.
On 23 May 2019, MATTA Properties Sdn Bhd had agreed to purchase a new property in Kota Bharu for Kelantan Chapter, for RM 560,000.00. At this juncture, the paperwork for this purchase is in the process.
The Executive Council of 2017 - 2019 at this 44th Annual General Meeting is proposing for a new allocation of RM 5million to fund the purchase of properties, as follows:
To date, we have not been able to buy a property for MATTA Academy Sdn Bhd in Kuala Lumpur as the cost of property is expensive in Kuala Lumpur.
1. MATTA Academy Sdn Bhd in Kuala Lumpur
The proposal is subject to MATTA’s financial position and the viability, location and condition of the intended property and the purchases to be carried out at the discretion of the Executive Council. This proposal is for a period of 2 years beginning at this 44th AGM 13 July 2019 and ending by AGM 2021.
2. MATTA Kuala Lumpur Chapter
ii) Below is the motion proposed and submitted by Asutra Holidays Sdn Bhd.
Motion : MATTA Technology platform (mattab2b). To submit the documents in regards to the proposal and working papers to all members to view as well as to get member consent and approval due to the investment is very high.
Reason: Members has the right to know more details related to the investment and shareholding structure, the technology due diligence process, company directors, cost of development and maintenance cost, and how will it benefit the member compared to available booking platform and the business process from booking to payment.
The following documents have been made available on Downloads section:
Minutes of the AGM 7 July 2018
Annual Report 2018
Audited Annual Accounts YE 31 December 2018
Report of the Board of Trustees of MATTA Assets Sdn Bhd and its Subsidiaries
Annual Budget 2020
List of MATTA EXCO 2019-2021 Election Candidates
Issued by order of
THE EXECUTIVE COUNCIL TERM 2017 - 2019
Honorary Secretary General
PLEASE TAKE NOTE OF THE FOLLOWING:
1. REGISTRATION TIME
REGISTRATION OPENS AT 8.00AM
(MEETING STARTS AT 10.00AM IF THE REQUISITE QUORUM IS MET AT THIS TIME)
REGISTRATION CLOSES AT 10.00AM.
2. MEMBER’S REPRESENTATIVE
ONLY VERIFIED MEMBER’S OFFICIAL REPRESENTATIVE OR ALTERNATE REPRESENTATIVE CAN ATTEND THE AGM AS A DELEGATE.
AS PER MATTA CONSTITUTION CLAUSE 4, ITEM 2.3, UPON ADMISSION, THE MEMBER SHALL NOMINATE THE OFFICIAL AND ALTERNATE DELEGATES. EACH MEMBER MAY SEND ONLY ONE (1) DELEGATE TO ATTEND THE GENERAL MEETING.
3. REGISTRATION OF DELEGATE
PLEASE BE REMINDED THAT REGISTRATION IS BASED ON THE DELEGATE’S OFFICIAL IDENTITY DOCUMENT, SUCH AS THE IDENTITY CARD (IC), (PASSPORT FOR NON-MALAYSIAN) OR CURRENT VALID MALAYSIAN DRIVING LICENSE WITH PHOTO & IDENTITY CARD NUMBER WHICH MUST BE SHOWN DURING REGISTRATION. IDENTITY DOCUMENT THROUGH ELECTRONIC OR DIGITAL FORMATS AND MOBILE PHONE IS NOT ACCEPTED.
4. VOTING TIME
4.1. PLEASE BE INFORMED THAT UPON REGISTRATION AS A DELEGATE FOR THE AGM, YOU WILL BE GIVEN YOUR IDENTITY TAG FOR THE MEETING AND ELIGIBILITY TAG FOR BALLOT PAPERS.
4.2. COLLECTION OF BALLOT PAPERS SHALL BEGIN AFTER THE ANNOUNCEMENT BY THE CHAIRMAN OF THE ELECTION COMMITTEE AT THE TIME OF THE AGENDA ITEM. THE DELEGATE CAN COLLECT THE BALLOT PAPERS BASED ON EACH DELEGATE’S ELIGIBILTY.
4.3. PLEASE BE REMINDED THAT ALL DELEGATES ARE RESPONSIBLE FOR THEIR OWN TAGS. NO REPLACEMENT TAGS WILL BE ISSUED.
5. MEETING MATERIALS
PLEASE BE INFORMED THAT ALL REPORTS FOR THE AGM ARE UPLOADED IN THE MATTA WEBSITE www.matta.org.my FOR YOUR REFERENCE.